General Affairs Staff (BOD Secretary & Expat Administration Support | Japanese: N2 Or Above required)

Summary of Job Description

This role is responsible for providing secretarial support for Japanese BOD members (50%), administration support for expatriates (30%), and handling receptionist duties (20%).

Job Descriptions

Major Duties:

• Being the window person to receive all requirements from BOD as secretary position. Including handle or transfer to General Affairs PIC for processing: meeting arrangement, Business trip, Immigration, leasing apartment, medical, transportation, Office facility and others

• Support and proceed for expats about Immigration procedures, apartment leasing service, and cargo shipments; manage daily transportation and oversee premium guest hospitality.

• Handle receptionist position at Reception area in HCM Office (Workplace: Reception area)

Minor Duties:

• Support for meeting room preparation

• Support for Landlord service in HCM office

• Support for postage service in HCM Office

Requirements

• Education: Bachelor’s degree in Japanese Studies, Foreign Trade, Business Administration, or related fields. Fluency in Japanese (N1 or strong N2 level), with excellent business communication skills. Proficiency in English is a major advantage but not prioritize to

• Experience: 3 to 5 years of experience as an Executive Secretary, Executive Assistant, or Board Assistant. Experience working in Japanese company/corporation

• Knowledge: Administration tasks. High cultural sensitivity (especially regarding Japanese business etiquette).

• Skills: Exceptional organizational and multitasking skills with high time-management capabilities. Proficient in MS Office (Outlook, Word, Excel, PowerPoint) and AI

• Others: Communication skills, Problem-solving skills, Adaptability & Dependability

Benefits

• Competitive salary

• Transportation & meal allowances

• Annual performance & salary review

• Total annual bonus from 1.5 – 6 months

• Premium health care package

• Additional public holiday days-off